Making your PowerPoint Presentations Accessible

You can use the accessibility checker in Microsoft Powerpoint to make your PowerPoint presentations more accessible.

To use the accessibility checker

  1. Select the Review tab
  2. Select Check accessibility
  3. Work your way through all of the errors and warnings in the accessibility report

It’s likely you will be asked to provide alt text for any images or objects in your presentation. You can leave this blank if the images or objects are decorative, but if the images or objects provide information, you should include this information in the alt text. 

Tech Tip

Take a look at the tech tip below to see a demonstration of the accessibility checker:

Setting up an MS Form as a Canvas Assignment

You can embed forms into Canvas assigments to provide students with a due date for when they must complete the form by. You might do this if you want students to provide emergency contact details, for example.


How to embed a form into a Canvas Assignment

Before you embed your form into a Canvas assignment, you should design and create your form. Find out more about creating forms.

Once you’ve created your form,

  1. Select ‘collect responses’
  2. Select the embed option, which looks like an html tag
  3. Copy the embed code
  4. Visit your Canvas course and create a new assignment
    1. Title your assignment and provide a brief description in the RCE
    2. Select ‘Insert>Embed’ and then paste the embed code you copied
  5. Leave the assignment with 0 points
  6. Select ‘Ungraded assignment’
  7. Set the due date, available from date, and available until date 

Tech Tip: Embedding a form into a Canvas assignment

If you’d like to watch a demonstration of the above process, take a look at our video below.


Taking attendance

You can also use MS Forms to take attendance. Find out more here.

Finding your Calendar in the Canvas Student app

Need help finding outout what’s on your schedule this week? We can help you find out by using the Canvas Student app, which makes it really easy to find out what is happening on the go.

To look at your Canvas Calendar on your mobile phone:

  1. Search for the Canvas Student app in your app store
  2. Log in using your GSA details (take a look at How do students access Canvas? for help)
  3. Select the Calendar icon from the menu
  4. Select today’s date to see what is happening today

Tech Tip

If you prefer, we’ve made a video demonstrating how this works:

What’s the difference between Sections and Groups on Canvas?

There is a text alternative to the information presented in the video below.

Groups

Groups are like a smaller version of your course and are used as a collaborative tool where students can work together on group projects and assignments.

As an instructor, use groups to:

  • Set up student group configurations at the course level for assignments and in-class work, both graded and ungraded.
  • Facilitate semester-long projects so that students can communicate and iterate on documents together.
  • Facilitate faculty professional development and institutional committees or activities.
  • Facilitate student-run study groups within courses or at the account level.

For more information about Groups, visit the Canvas Guides group section (Links to an external site.).

Sections

Sections in Canvas are used to segment the class list for administrative purposes, typically based on teaching fellow assignment or meeting time.

Once you create sections, you can: 

  • have varied due dates for assignments by section
  • filter the Gradebook by section
  • filter the SpeedGrader™ by section when grading student work
  • view section assignments for students on the People page
  • post announcements to individual sections
  • create calendar events unique to each group

The Canvas Guides (Links to an external site.) have answers to frequently asked questions about sections.

Canvas Syllabus and ‘To Do’ list: how to add items for students

Using the Canvas Calendar, Syllabus and To Do list is an easy way to keep students engaged with your course.

The Syllabus and student ‘To Do’ list show a summary of any course items that have a date or time assigned to them. For example an assignment will have a due date, so this will automatically appear in a student’s Syllabus and ‘To Do’ list. Items which can be given dates include assignments, pages, calendar events and quizzes.

The student 'To Do' list highlighted on a homepage
The student ‘To Do’ list

Syllabus and Course Summary

The Canvas syllabus page includes the Course Summary which shows all content with dates across your course. This is a great way for students to gain an overview of the course and what is required of them. It can be accessed from the course navigation menu or the syllabus (course dates) button if you have one on the course home page.

‘To Do’ lists are unique to the user

As a staff member your ‘To Do’ list will be different from the student’s. For example your list may show that you need to Grade an assignment, where the student’s list will show that they need to submit. If groups or individuals have different due dates these will display accordingly to the user. Staff can check the student ‘To Do’ list of a test student simply by entering student view when on the course homepage.

How to populate the ‘To Do’ list

Population of the ‘to do’ list happens automatically when you add content with dates into your course. To assign a date and time to any page in your course, when editing the page, simply tick the ‘add to student To Do’ checkbox and add a date and time before saving the page.

screen shot of the 'To Do' check box

Dates are added to other items during the setup process, for example when creating an assignment. Follow the guides below to setup these items which will then appear in the Syllabus Course Summary and ‘To Do’ lists.

For help using any of the Canvas features above, please contact us at LTHelp@gsa.ac.uk