You can use the accessibility checker in Microsoft Powerpoint to make your PowerPoint presentations more accessible.
To use the accessibility checker
Select the Review tab
Select Check accessibility
Work your way through all of the errors and warnings in the accessibility report
It’s likely you will be asked to provide alt text for any images or objects in your presentation. You can leave this blank if the images or objects are decorative, but if the images or objects provide information, you should include this information in the alt text.
Take a look at the tech tip below to see a demonstration of the accessibility checker:
You can use the Canvas Icon Maker to create icons and buttons in Canvas that link to other content, such as a Module or Page. These icons are more accessible than any images of text you may have used in the past, because they are in SVG format. SVG files do not get blurry when we zoom in or use Canvas on a phone.
Start by opening the Rich Content Editor (RCE) and then select the Icon Maker
Enter a name for your icon and provide alt text: the alt text should be the same as the text you’re planning to use in your icon
In this tech tip for staff, I’ll show you how to edit subtitles directly within Planet eStream. This is useful to make quick edits and changes to existing captions.
Watch the video above or follow the intructions below.
Navigate to your video on Planet eStream
Click ‘Manage Subtitles’
Click the ‘Go to Subtitle Editor’ button to open the editor
You won’t see any text to start off with. As you first need to select the subtitle track. Click select track in the top left of the editor. The track is usually labelled ‘EN’ short for English.
You will now see the subtitles with each caption displayed as a time-based card. These cards have a start and end time. By default, the editor only shows cards in 30 second segments. To see cards for the whole video simply change the segment duration to entire duration. You can navigate the cards by scrolling and searching for specific content using search function.
Click to edit the text and make any changes required.
Once you’re finished editing, remember to click Save.
You can now use the back button in your browser to return to the main video page. You may need to refresh your browser page in order to view the changes.
For further help with subtitling, please contact us at LThelp@gsa.ac.uk
This week’s Two Minute Tech Tip demonstrates how to add automatic, live captions to your Zoom meetings in real-time. That means your participants will be able to turn closed captions on and off during your meeting.
There are two different methods for providing automatic, live captions in Zoom. You can use Zoom’s live transcription service or Otter.ai’s live transcription service. There may be errors in the captions provided by either service as they are both provided by an AI program.
Choosing between Zoom Automatic Live Transcription and Otter.ai Live Notes Transcription
Whether you choose to use Zoom’s live transcription service or Otter.ai’s live transcription service will depend on whether you are recording your Zoom meeting in order to upload it to Planet eStream or Canvas.
If you’re recording your event, you’ll need to provide a closed caption file (.SRT) to upload alongside your video, as captions will not be captured in your Zoom recording. You can do this by using Otter.ai’s live transcription service.
If you have used Zoom’s live transcription to provide your captions, you’ll need to upload your video to Otter.ai to get captions.
Setting up closed captions with Zoom Automatic Live Transcription
Setting up closed captions with Otter.ai Live Notes Transcription
Otter.ai Live Notes transcription is slightly more tricky to set up, but the benefit is that you can download closed captions to upload alongside a recording of your meeting.
This week’s 2 Minute Tech Tip demonstrates how to add subtitles to a video that you have uploaded directly to Canvas. By following the steps in this video, you can make sure that any videos you upload to Canvas are accessible.
For more information about producing transcripts and subtitles, please take look at our guidance on Canvas.
If you have any questions about this topic, or any others in our 2 Minute Tech Tips series, please contact LTHelp@gsa.ac.uk
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