Scanning in GSA Library

This User Guide will help GSA students and staff to use the flatbed scanners located in the Level 2 Computer Centre in the Library. Scanners are available on an open-access basis, and are attached to both Macs and PCs. A3 scanners are available, as are those capable of scanning 35mm and medium format film.

The MFDs (printers/photocopiers) are not recommended for digital scanning.

Both Epson and Canon scanners are available. In general, Epson scanners are attached to Macs and Canon scanners are attached to PCs.

For help with scanning on a Mac, see below.
For help with scanning on a PC, click here
For help scanning film, click here


Scanning on a Mac using EPSON Scan

STEP 1

Check that the scanner is connected to the computer that you are using, and that the scanner is switched on (indicated by a green light). Open the EPSON Scan software. On iMacs in the Library, this appears in the dock.

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If you are asked to select a scanner, look at the model name which appears on the scanning equipment and select that option.


STEP 2

You will see this window. For full control over your scanning, select Professional Mode from the drop-down menu.
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STEP 3

You can adjust various image settings in the next window.

To scan anything other than film, leave the Document Type set to Reflective.

A higher Resolution will give you a more detailed image, but a larger file.

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Place the material that you would like to scan on the scanner glass. The corner of the glass marked with the arrow indicates the top-left hand corner of the image that will be generated. Close the scanner lid.

Click Preview – a low resolution scan will be made to give you a preview of what your scan will look like.


STEP 4
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A Preview window will open.

By default, the whole of the preview image will be scanned. To scan only part of the image, you can make a selection by clicking and dragging to create a marquee – indicated by a dashed rectangular box. Everything outside of this box will not be scanned.

When you are happy with your selection, click the Scan button in the EPSON Scan window.

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STEP 5

A File Save Settings window will open. Here you can specify the location in which the file will be saved, the file name, and the image format.

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Clicking the Options… button next to the Image Format type will give further options, such as the compression level (for jpegs).

When you are happy with the settings, click OK.

Your scan will be made and saved to the specified destination.


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Scanning on a PC using Canon ScanGear

STEP 1
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Check that the scanner is connected to the computer that you are using.

In the bottom right hand corner of the desktop of Library PCs, you will see the Canon Quick Menu.

Click the bottom right-hand icon to access the Main Menu.


STEP 2
scanning_9In the window which opens, select Scan Settings.


STEP 3
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In the Settings window, select ScanGear from the list on the left.

Under Save Settings, you can adjust the file name, the destination for the scanned file, the file type (jpeg, PDF etc) and the image quality.

Click OK.


STEP 4
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In the Main Menu, scroll right and select Start ScanGear.

Place the material that you would like to scan on the scanner glass. The corner of the glass marked with the arrow indicates the top-left hand corner of the image that will be generated. Close the scanner lid.


STEP 5
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The ScanGear window will open. For full control over your scan, select the Advanced Mode.

Adjust the Colour Mode and Output Resolution as required.

Click Preview to perform an initial low resolution scan.


STEP 6
scanning_14A preview of the image to be scanned will appear. By default, the whole of the image will be scanned. To scan only part of the image, you can make a selection by clicking and dragging to create a marquee – indicated by a dashed rectangular box. Everything outside of this box will not be scanned.

You may see an improvement in image quality if you set Image Adjustment to None.

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When you are happy with the settings, click Scan.


STEP 7
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In the final window, to view your scan straight away, select Retouch and save the image. The ScanGear software will close, and the scanned image will appear in Windows Explorer.

If you have more scans to make, you can select Scan other images. In this case, all scans will become visible once you have finished scanning and selected Retouch and save the image.


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Scanning Film

All of the A4 Epson scanners in the Library are capable of scanning 35mm transparencies – both mounted and unmounted (as strips). See the instructions below.

There is one scanner capable of scanning medium format film. For assistance with this, please consult a member of the Learning Technology team.

STEP 1
scanning_18Collect a transparency holder from the Learning Technology Helpdesk.

Log on to an iMac with an A4 Epson scanner attached. Open Epson Scan, which appears in the dock.


STEP 2
scanning_19Open the scanner lid and remove the white document mat by sliding it upwards. This will expose the backlight window.


STEP 3
scanning_20Insert your transparencies into the holder, shiny-side down. For 35mm film strip, lift the cover, slide your film into the holder, and close the cover.

Alternatively, up to four mounted slides can be inserted into the holder’s square spaces.


STEP 4
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Place the holder on the scanner glass.

For film strip, make sure that the film icon on the holder fits into the area on the scanner with the matching film icon.

For mounted slides, ensure that the slide icon on the holder fits into the area on the scanner with the matching slide icon.

In either case, your transparencies should be positioned so that they are aligned with the backlight window on the underside of the scanner lid.

The orientation should be as shown here:
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STEP 5
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In EPSON Scan, select Professional Mode from the drop-down menu.

As the Document Type, select Film. Then select your Film Type.

You may wish to significantly increase the Resolution. For guidance, an A4 300dpi print would require a scan resolution of approximately 2000dpi for a 35mm transparency.

Click Preview – a low resolution scan will be made to give you a preview of what your scan will look like.

You can now proceed from Step 4 of the Scanning on a Mac using EPSON Scan instructions.


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